As a finance professional who frequently works with Excel reports, I often encounter situations where I need to remove formulas while keeping the calculated results. In the past, I would manually copy and paste as “values,” but with large spreadsheets, this method was not only inefficient but also prone to errors. That was until I discovered the Datasheet Formula Remover Excel add-in, which made this process incredibly simple! Today, I’d like to share my experience using it.
Why Do I Need to Remove Excel Formulas?
In my daily work, I encounter the following scenarios where I must delete formulas and retain only the calculated results:
1. Protecting Core Business Algorithms
Our company’s financial models involve complex cost-calculation logic. If shared directly with suppliers or clients, this could leak proprietary information. With this add-in, I can clear all formulas with one click, leaving only the final data to ensure sensitive calculations aren’t copied.
2. Improving File Performance
Some historical reports contain extensive cross-sheet references and array formulas, causing long calculation times every time the file is opened. After removing the formulas, the file size shrinks, and the opening speed improves significantly—no more waiting for Excel to “freeze”!
3. Preventing Accidental Modifications
Once, a budget sheet I shared with my team was accidentally edited, causing formula errors and incorrect data. Since then, I’ve learned to use this tool to clear all formulas before final submission, ensuring data can’t be tampered with unintentionally.
4. Cross-Platform Compatibility
Some of our clients use Mac or older Excel versions, where advanced functions (like XLOOKUP) may not work. After removing formulas, the data displays correctly on all devices, avoiding #REF! errors.
How Did Datasheet Formula Remover Make This Effortless?
The biggest advantage of this tool is that it requires no installation—just load it directly from the Excel Add-ins store, and the operation is extremely simple!
1. Installing the Add-in
Open Excel (supports 2013+, Office 365, Mac, and online versions).
Click “Insert” or “Home” → “Add-ins”.
Search for “Datasheet Formula Remover” and click to add.
Once loaded, a new “Datasheet Formula Remover” tab will appear in Excel.
2. Steps to Use
Back up your file (critical! Avoid accidental errors).
Check “I have backed up my file” (to confirm you’ve saved a copy).
Select the range where formulas should be cleared (can be the entire sheet or a specific area).
Click “Go”, and instantly, all formulas convert to static values while keeping the formatting intact!
My Usage Tips
✅ Always Back Up First!
Even though the tool is stable, data is invaluable—I always save a copy of the original file before making changes.
✅ Process Large Sheets in Batches
For extremely large spreadsheets (e.g., 100,000 rows), I process them in sections to prevent Excel from freezing.
✅ Keep the Add-in Updated
I subscribe to official updates to ensure the tool stays optimized and avoids compatibility issues.
Video Guide of installing the add-in:
Conclusion
Since using Datasheet Formula Remover, I no longer worry about formula leaks, file lag, or accidental data modifications. It has saved me tons of time, making Excel data processing more efficient and secure!
If you also frequently need to remove Excel formulas while preserving formatting, I highly recommend trying this add-in—it’s incredibly convenient! 🎯
Do you have any Excel data-handling tips? Share them in the comments! 🚀
作为一名经常处理Excel报表的财务人员，我常常遇到需要删除公式但保留计算结果的情况。以前，我总是手动复制粘贴为“值”，但遇到大型表格时，不仅效率低，还容易出错。直到我发现了 Datasheet Formula Remover 这个Excel插件，它让这个过程变得极其简单！今天就来分享一下我的使用经验。
Datasheet Formula Remover is a tool specifically designed for removing formulas in Excel files. It helps users protect their intellectual property while improving work efficiency. Datasheet Formula Remover is an Excel add-in available through the Microsoft Add-in Store - simply search for “Datasheet Formula Remover” to load and use it, with no download or installation required.
Why Remove Excel Formulas?
In real-world scenarios, there are many situations where you need to remove formulas from Excel files while keeping only the calculated results. Here are some typical use cases:
1. Protect Intellectual Property
When sharing Excel files with external parties, you may not want them to see your calculation formulas:
Protect company calculation models and business logic
Prevent others from copying or modifying your calculation methods
Safeguard sensitive information like pricing strategies and cost calculations
2. Simplify File Sharing
Removing formulas can make file usage more convenient in these situations:
When providing quotations or invoices to clients, showing only final amounts
When sharing financial reports, displaying only calculation results
When providing statistical reports, ensuring data cannot be accidentally modified
3. Improve File Performance
Removing formulas offers these benefits:
Reduce file size for easier transmission and storage
Improve Excel file opening and saving speed
Lower the risk of calculation errors due to accidental formula modifications
4. Data Archiving and Storage
Removing formulas is essential when archiving data:
Ensure stability and reliability of historical data
Simplify data migration and backup processes
Reduce storage space usage
5. Cross-Platform Compatibility
Removing formulas can improve file compatibility:
Avoid formula compatibility issues between different Excel versions
Ensure consistent results across different devices
Facilitate importing into other data processing systems
How to Get the Tool
Open Excel
Open Excel 2013/2016 or later versions
Supports Excel Online, Office 365, Mac, etc.
Install the Add-in
Click the “Insert” or “Home” tab
Find and click the “Add-ins” button
Type “Datasheet Formula Remover” in the add-in search box
Click the add-in to load it
After loading, a new tab “Datasheet Formula Remover” will appear in Excel
Navigate to this tab and click the Launch button
How to Use
First, backup your current Excel document. Before removing formulas, ensure you have backed up the original file to prevent data loss from accidental operations.
Check the “I have backed up my file” box
Select the area where you want to remove formulas
Click the “Go” button to quickly remove all formulas in the selected area
Video guide of loading the add-in
Usage Tips
Backup Original Files
Always save a backup of the original file before removing formulas
Consider using a file version control system for managing important documents
Process Large Files in Batches
For large datasets, consider processing by sections
Check the accuracy of results after each operation
Regular Tool Updates
Update to the latest version regularly for performance and security improvements
Follow official announcements for new features and usage tips
