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Sheet-to-Doc QR Code Generation: Making Document Automation Smarter

In the era of digital office, QR codes have become an important bridge connecting the physical and digital worlds. From product labels to conference badges, from device identification to document anti-counterfeiting, QR codes are being used in more and more scenarios. Have you ever encountered the need to batch generate QR codes and insert them into Word documents? Today, I will introduce you to the QR code generation function of Sheet-to-Doc, which makes document automation more intelligent and efficient.

QR Code Use Cases in Daily Work

1. Product Labels and Device Identification

Manufacturing enterprises need to generate unique QR code labels for each device, containing information such as device number, model, and production date. The traditional method requires manually generating QR codes and then inserting them into Word templates one by one, which is inefficient and error-prone.

2. Conference Badges and Work ID Cards

When organizing large conferences or events, it is necessary to generate badges for each participant containing information such as name, position, and affiliated unit, along with a QR code for easy check-in and identity verification.

3. Product Manuals and Guides

Adding QR codes to product manuals that link to product video tutorials, online support pages, or official websites enhances user experience.

4. Asset Management and Inventory Management

Generate QR code labels for enterprise assets, including asset number, purchase date, responsible person, etc., to facilitate scanning for query and management.

5. Marketing Materials and Promotional Content

Adding QR codes to brochures, posters, and other marketing materials that link to product detail pages, coupons, or surveys enables online-offline interaction.

Introduction to Sheet-to-Doc QR Code Generation

Sheet-to-Doc’s QR code generation function (supported since version 2.7.0) allows you to directly insert QR code placeholders in Word templates, and then automatically generate and insert QR codes through Excel data. No additional QR code generation tools are needed, completing document automation in one stop.

Core Features

  1. Automatic QR Code Generation: Simply provide the QR code content, and the system will automatically generate the corresponding QR code image
  2. Flexible Size Settings: Customizable QR code width and height, in centimeters
  3. Support for Multiple Data Formats: QR code content can be any column of data in Excel, supporting strings and numbers
  4. Batch Generation: Generate hundreds of personalized documents with QR codes in one operation
  5. Tight Integration with Text: QR codes are inserted as inline images, naturally integrating with document content
  6. Support for Two Generation Modes: Both multi-document (Generation Mode 1) and single-document (Generation Mode 2) are supported

How to Generate QR Codes with Sheet-to-Doc

1. Prepare Data

First, prepare Excel data containing QR code content. For example, if you want to generate QR code labels for devices, the data might include device name, device number, etc.:

Device Device ID
Mouse EQ20303
Keyboard EQ20304
Monitor EQ20305

2. Design Word Template

Insert QR code placeholders in the Word template. The basic syntax for QR code placeholders is:

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{@QR Code Content Variable | _qrcode:width:height}
  • The @ symbol indicates this is a QR code placeholder
  • QR Code Content Variable is the column name in Excel, used to provide QR code content
  • _qrcode indicates this is a QR code type
  • width and height are optional parameters, in centimeters, defaulting to 5cm x 5cm

For example, for a device label template, you can design it like this:

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Device Label

Device Name: {Device}
Device ID: {Device ID}

{@Device ID | _qrcode:3:3}

3. Generate Documents

  • Open the Sheet-to-Doc tool
  • Copy and paste Excel data into the data area
  • Upload the Word template file
  • Select the generation mode (multi-document or single-document)
  • Click the “Generate” button, and the system will automatically generate documents containing QR codes

QR Code Placeholder Usage Rules

  1. QR code placeholders must start with @
  2. Must include the QR code type (| _qrcode), where | and _ must be English characters
  3. Must appear as a separate line in the Word template, not on the same line as other text
  4. Must include a QR code content variable, otherwise the QR code content cannot be recognized
  5. The data format corresponding to the QR code content variable must be a string or number, with a length not exceeding 200 characters
  6. Width and height parameters are optional, defaulting to 5cm x 5cm if not specified

Practical Application Examples

Example 1: Device Label Generation

Excel Data:

Device Device ID Model Production Date
Mouse EQ20303 M100 2026-01-01
Keyboard EQ20304 K200 2026-01-02
Monitor EQ20305 D300 2026-01-03

Word Template:

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{#data}

# Device Label

Device: {Device}
Device ID: {Device ID}
Model: {Model}
Production Date: {Production Date}

{@Device ID | _qrcode:4:4}

{/data}


Generation Effect:
Each document will contain information about the corresponding device and a unique QR code, which can be directly printed as a device label.

Example 2: Conference Badge Generation

Excel Data:

Name Position Affiliated Unit Participant ID
Zhang San Product Manager Technology Company A CON2026001
Li Si Designer Creative Company B CON2026002
Wang Wu Engineer Manufacturing Company C CON2026003

Word Template:

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{#data}

  {Name}
  {Position}
  {Affiliated Unit}
  Participant ID: {Participant ID}

  {@Participant ID | _qrcode:3:3}


{/data}


Generation Effect:
The generated badges contain participant information and unique QR codes, which can be used for conference check-in and identity verification.

Advantages of Sheet-to-Doc QR Code Function

1. Improve Work Efficiency

No need to manually generate QR codes or insert them into documents one by one. One operation can generate hundreds of documents containing QR codes, saving a lot of time and effort.

2. Reduce Error Rate

The automated generation process eliminates errors caused by manual operations, ensuring that each QR code accurately matches the corresponding content.

3. Maintain Consistency

All generated QR codes have a unified style and consistent size, ensuring the professionalism and aesthetics of the documents.

4. Simplify Workflow

Integrating QR code generation and document generation into one tool simplifies the workflow, eliminating the need to switch between multiple tools.

5. Flexible Customization

QR code size can be customized according to needs, adapting to different application scenarios.

6. Support for Multiple Scenarios

Whether it’s device labels, conference badges, product manuals, or marketing materials, it can easily handle them all.

Summary

Sheet-to-Doc’s QR code generation function brings new possibilities to document automation, allowing you to easily batch generate Word documents containing personalized QR codes. Whether it’s device labels in manufacturing, conference badges in event planning, or marketing materials in marketing, this function can greatly improve your work efficiency, reduce error rates, and maintain the professionalism and consistency of documents.

If you often need to generate documents containing QR codes, try Sheet-to-Doc and experience the charm of document automation!

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